HP Printers - Printer is Offline or Not Responding (Mac) This document applies to all HP printers and computers with macOS and OS X. The printer status is offline or The printer is not responding displays when attempting to print.

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If you’re looking for the correct information on how to install a printer on a mac OS, then you’ve come to the right place. It is essential to follow the right ways to do the installment as any mistake could result in improper installment.

Keep in mind that installing a printer on a Mac OS is different than installing on a Windows OS. However, the basic process still remains the same. Find out more below!

How many types of Printers can be Installed on a Mac OS?

You may be wondering how many types of printer you can add to your Mac OS. Well, you can add these two types of printer on your Mac OS:

• USB Printer
• Network or Wi-Fi Printer
• Network Printer (Using IP Address)
• Mobile Printer (Configuration Profile)

Now that you know the list of printers you can add to your Mac OS, follow the setup procedures in the section below.

How to Add or Install a Printer on Mac OS?

Without further adieu, you can follow these easy steps mentioned below on how to install printer on mac.

1. Add a Printer in Basic Way

At first, turn on the printer and then click on the “Apple” logo in your Mac OS. And then click on the option called “System Preferences”.

After that, choose the “Print & Fax” option in the “System Preferences” box. In the following box, click on the “Add” icon on the bottom. Among the list of all the printer’s available, select your printer to add.

2. Add USB Printer

Adding a USB printer is relatively easy. All that you need to do, is upgrade the Mac OS and then the system will automatically recognize the printer. Here’s what you need to do if you want to add a USB printer on Mac OS.

First, go to the “Apple” icon on the desktop and then select the “System Preferences” option. Then click on the option called “Software Updates”. You will be given a list of all the available updates. Select and update right away.

The reason why this is a primary step is that when you install the printer on the system, it will show you that the software is not available.

Now to set up the printer, first unwrap ti from its box and place it close to the operating system. Install the ink cartridge as well as the toner. Open the paper tray and add papers. Now power up the printer.

Plug the USB cable into the printer and the other end in the USB port of the system. Upon connecting, if you get notified to download certain software to proceed, then go ahead and download it.

After this, follow the setup wizard to finish the installation of the printer. However, if the Mac system has a USB-C type port then consider the use of a multiport adapter.

3. Add/Install Network Printer (Using IP Address)

To Install a network printer on your Mac OS, do the following steps below:

Before you can add a printer using the IP address, make sure the system has the following protocols:

• Airprint
• JetDirect
• Internet Printing Protocol

Now, first, update the system by going to “System Preferences” and choosing the “Software Update” option. If you have the AirPrint option available on the system then you won’t have to look for any software update.

After that, take out the printer from its box. Then, install the ink cartridge and toner into it. Put the papers on the paper tray and then power up the device.

Now go to the “Apple” icon and click on it. Choose the “System Preferences” option. Then, click on the “+” button to add the printer. Then, choose the “IP” option. After that, type in the IP address of the printer.

In the protocol section, choose “Airprint” if you have it, HP Jetdirect if you have an HP printer Line Printer Daemon/ Internet Printing Protocol depending on what you use.

If there is a requirement in the queue, then put a queue name if you know. Then, add a brief name for the printer that is descriptive for identification purposes. Add, in the correct location of the printer.

After that, you may get a pop-up window on the screen. However, if you do not get any pop-up window then simply select the option called “Select Printer Software” among the list of printer software.

4. Install a Bluetooth Printer

If the Mac OS has the function of Bluetooth or if you are using an adapter that is Bluetooth-based, then you can print anything using Bluetooth in a wireless manner. Here’s how to add a Bluetooth printer on your Mac OS:

First, get you Mac OS updated before you can opt for the Bluetooth facility. Go to the” Apple” logo on the desktop and click on it. Then select the “System Preference” option from there. Now, click on the option called “Software Updates”. You will be given a list of where the updates are available. Go ahead and update the system.

If there are no updates currently, then be sure that the system is up to date already and working well. You may also skip the process of updating the system if you have the option of “Airprint”.

Now bring out the printer from its box and then set it up by installing the ink cartridge in it. Add the toner inside as well. Then, switch on the printer and keep in mind to check if it has any errors or not. Now keep the printer ready for the Bluetooth connection.

Now go to “System Preferences” and select the “++ button to add a printer. After that choose the “Default” option. Choose your printer from the list of printers. If you are unable to find the printer, then simply look for it through the search bar and then click on the “Return” option.

5. Add/Install Mobile Printer

To add a mobile printer, do the following:

Double click the “Profile” option on the Mac OS and then you may be asked whether you’d like to install the profile or not. Simply click on the “Continue” option. Now, you will receive a confirmation box. Click on the “Install” option to confirm the process.

Now again, add the printer by clicking on the “Add” option from “System Preferences”.

With paper usage having lessened in recent years, the price of printers has dropped dramatically. You can now pick up a decent all-in-one model for less than $50 and a quality laser printer for under $100.

But more things being done digitally doesn’t make printers any less important — physical documents still need to be sent, photos need printing, and many businesses prefer hard copies of invoices. Then there’s the need to print things like concert tickets, shipping labels, and boarding passes.

What we're getting at is that printers aren’t going anywhere any time soon.

In this article, we’re going to walk you through how to put a printer to work. We’ll look at:

• How to connect a printer to your Mac
• How to find a printer IP address on a Mac
• How to print wirelessly from your Mac

Before we get into setting up a printer, though, it’s best if you remove any unused printers from the Mac you're using.

Note: If there no printers previously installed on your system you can skip this next section and jump straight into how to connect a printer.

Removing an unused printer

Only printers that you’ll be using need to be connected to your Mac. Unused printers take up unnecessary space and might conflict with any new device that you install. You can remove a printer manually from within Printers & Scanners or with a tool like CleanMyMac X. The latter is the preferred option but we’ll run you through both methods.

Removing an unused printer manually

Printers can be deleted manually in the following way:

1. Go to System Preferences > Printers & Scanners.
2. Select the printer from the list and click on the - button.

Removing a printer with CleanMyMac X

While the manual method is straightforward, it does not guarantee that all of the files associated with a printer are removed from your system. Files and documentation can be left behind, taking up space that new printers should be occupying.

CleanMyMac X removes every trace of a printer from your Mac. So, remove a printer from the list in Printers & Scanners, then give CleanMyMac X a run through to rid your computer of any files that are left behind.

The easiest way to do this is with a System Junk clean. This scans your system for broken and outdated files for removal.

1. Download CleanMyMac X (for free!).
2. Launch the app and select System Junk from the sidebar.
3. Hit Scan and wait while CleanMyMac X scans your system.
4. Hit Clean.

You’re all done and ready to add a fresh printer to your system.

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How to connect a printer to your Mac

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How you connect a printer to your Mac really depends on what kind of printer you’re using. If the printer is a newer model there’s every chance that it supports AirPrint, in which case you can be set up and printing in moments. If not, you’ll need the printer drivers, which you’ll have to find on your system or download from the Web.

How to add a Wi-Fi printer

Before you can set up a printer on your Mac you’ll need to connect it to the Wi-Fi network. If the printer has a built-in display, use this to enter the name and password of the Wi-Fi network (you’ll find these details on the bottom of your main router).

If the printer uses Wi-Fi Protected Setup (WPS), you’ll need to refer to the router’s documentation for details on how a WPS printer can be added. If the router is an AirPort Base Station, follow these instructions from Apple:

1. Open AirPort Utility, which is in the Utilities folder of your Applications folder.

2. Select your base station in AirPort Utility, then enter the base station password, if prompted.

3. From the menu bar, choose Base Station > Add WPS Printer.

4. Select either 'First attempt' or 'PIN' as the type of WPS connection to allow. Then click Continue.

If you selected 'First attempt,' push the WPS button on the printer. When the printer's MAC Address appears in AirPort Utility, click Done.

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If you selected 'PIN,' enter the printer's PIN number, which should be listed in the printer's documentation. Then click Continue. When the printer's MAC Address appears in AirPort Utility, click Done.

5. Quit AirPort Utility.

Once your printer is hooked up to the Wi-Fi, connecting it to your Mac is easy:

1. Go to System Preferences > Printers & Scanners, then click the + button at the bottom of the list.
2. Leave the Default tab selected and let your Mac search for printers connected to the WiFi network.
3. Click on your printer from the list. If the printer supports AirPrint it will show opposite Use.
4. Click on Add Now.

If the printer doesn’t support AirPrint, you’ll need to install the necessary drivers.

1. Click on the name of the printer in the list.
2. Click Add to download the drivers from Apple’s servers.
3. Click Add again to add the printer.

If the drivers you need aren’t available on Apple’s servers you’ll need to download them from the manufacturer’s website. Once installed, you’ll be able to add the printer from the Printers & Scanners window.

How to add a network printer

You can add a network printer in the same way that you add a wireless printer. If the printer is connected by Ethernet or Wi-Fi your Mac will make it available to add from the Default tab in Printers & Scanners.

If there isn’t an Ethernet or Wi-Fi option, connect the printer to a Mac on the network or directly into the router via USB and add it from Printers & Scanners that way.

How to find a printer IP address on a Mac

If a printer doesn’t show up in the Default tab of Printers & Scanners you might have to connect it via the IP tab. To do this you’ll need to find the printer IP address.

The IP can be found by going to any networked Mac that is configured to the printer and using the Bonjour Browser. This should be enabled by default in Safari. If not, you can enable it by going to Preferences > Advanced and select either “Include Bonjour in the Bookmarks menu” or “Include Bonjour in the Favourites bar.”

You can also open up the Safari browser and go to http://localhost:631/printers/ to see a list of all printers.

Once you have the IP, enter it in the Address field in the IP tab in Printers & Scanners. Give the printer a name, select the printer from the drop-down list, then click Add.

How to print wirelessly from your Mac

To start printing to a wireless printer you’ll need to configure the printer settings. You can do this by going to System Preferences > Printers & Scanners and clicking on the printer from the list. From here, you’ll be able to set the printer as default and choose the paper size.

To print, simply go to File > Print or press Command+P. Choose your printer from the pop-up menu and configure the number of copies and specific pages.

Hitting the Print button will send your prints to the print queue, which automatically go to the printer. By going to System Preferences > Printers & Scanners and selecting your printer, you can open the print queue and pause, resume, or delete jobs. Here is where you can also keep an eye on ink levels.

Top Tip: Before going all in with a multiple page print, test your printer by creating a test document in TextEdit.

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Such is the simplicity of Mac that adding and removing printers and performing printing tasks is a straightforward task. But remember: when removing a printer from your system, use CleanMyMac X to ensure all files linked to the printer are completely removed from your system to avoid conflict. CleanMyMac X is a leading Mac utility tool developed to help you rid your system of old and outdated files in a few clicks.

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